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Data Protection

Safeguarding your Privacy

Data Protection Policy for Aging Actively CIC Website

 

1. Introduction

At Ageing Actively CIC we are committed to protecting the privacy and security of our website visitors, members, and stakeholders. This Data Protection Policy outlines how we collect, use, store, and protect personal data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

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2. Scope

This policy applies to all personal data collected through our website, including but not limited to contact forms, registrations, subscriptions, and inquiries.

 

3. Key Principles

We adhere to the following data protection principles:

  • Personal data is processed lawfully, fairly, and transparently.

  • Data is collected for specific, legitimate purposes and is not used beyond those purposes.

  • We only collect data that is adequate, relevant, and limited to what is necessary.

  • Data is kept accurate and up to date.

  • Data is retained only as long as necessary.

  • Appropriate security measures are in place to prevent unauthorized access, loss, or misuse of data.

 

4. Data We Collect

We may collect the following types of personal data:

  • Personal Information: Name, email address, phone number, and postal address (via forms).

  • Website Usage Data: IP address, browser type, operating system, and browsing behaviour through cookies and analytics tools.

  • Communications: Any correspondence sent to us through email or forms.

 

5. How We Use Personal Data

We use the data collected for the following purposes:

  • Responding to inquiries or providing requested information.

  • Managing event registrations or subscriptions.

  • Improving website functionality and user experience.

  • Complying with legal or regulatory requirements.

 

We will not use personal data for any purpose not disclosed in this policy without obtaining explicit consent.

 

6. Legal Basis for Processing Data

We process personal data under the following legal bases:

  • Consent: For subscriptions or direct marketing communications, where the individual has given clear consent.

  • Legitimate Interest: For operational purposes, such as responding to inquiries or improving our website.

  • Legal Obligation: To comply with legal and regulatory requirements.

 

7. Data Retention

We retain personal data only as long as necessary to fulfill the purposes for which it was collected or as required by law. Unnecessary data will be securely deleted or anonymized.

 

8. Data Sharing

We do not sell or rent personal data to third parties. However, we may share data with trusted service providers (e.g., website hosting, analytics, or payment processors) for operational purposes, ensuring they comply with data protection laws.

 

9. Your Rights

Under data protection laws, individuals have the following rights:

  • Access to their personal data.

  • Correction of inaccurate or incomplete data.

  • Deletion of data ("right to be forgotten").

  • Restriction of data processing.

  • Data portability.

  • Objection to data processing, including direct marketing.

 

To exercise these rights, please contact us at [Insert Contact Email].

 

10. Data Security

We use appropriate technical and organizational measures to safeguard personal data, including:

  • Secure servers and encryption.

  • Regular security assessments and updates.

  • Restricted access to personal data to authorized personnel only.

 

11. Cookies

Our website uses cookies to enhance the user experience and analyse traffic. You can manage cookie preferences through your browser settings. For more details, refer to our [Cookie Policy].

 

12. Third-Party Links

Our website may contain links to external sites. We are not responsible for the privacy practices or content of these websites.

 

13. Policy Updates

We may update this policy periodically to reflect changes in regulations or practices. The latest version will always be available on our website.

 

14. Contact Information

For questions or concerns regarding this policy, please contact us at:

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By using our website, you consent to the terms outlined in this Data Protection Policy.

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